Ultimate Staffing is seeking an HRIS Project Leader - Vendor Selection to join a client in Santa Cruz, CA. This role will start out as a contract position with the potential to eventually turn into a full-time role based on performance. This position will be 100% onsite at the client's Santa Cruz office.

This person will support the People Operations team during the final phase of an enterprise HRIS vendor selection initiative. With a defined project plan and finalist vendors already identified, this role will play a pivotal part in executing the evaluation process-overseeing logistics, partnering closely with vendors, and providing hands-on support throughout proposal review and contract negotiations.

Key Responsibilities

Vendor Demo Coordination

• Plan, schedule, and execute complex, cross-functional onsite vendor demonstrations with enterprise HRIS providers (including Workday and Oracle).
• Ensure internal stakeholders and Subject Matter Experts are fully prepared, aligned, and present for each session.

Contract & Commercial Support

• Partner with People and executive leadership to review vendor proposals, assess pricing structures, and support contract negotiations.
• Help synthesize commercial terms and highlight key considerations for decision-makers.

SKU & Pricing Analysis

• Analyze and compare vendor SKUs, licensing tiers, modules, and pricing models to ensure alignment with defined requirements and budget parameters.
• Translate complex technical and commercial details into clear, actionable insights.

Project Execution & Tracking

• Maintain momentum throughout the selection phase by tracking vendor responses, internal evaluations, dependencies, and action items against the established project plan.
• Serve as a central point of coordination to keep stakeholders informed and on schedule.

Minimum Qualifications

HRIS Experience

• Demonstrated experience coordinating or supporting enterprise HRIS/HCM vendor selection and/or implementation initiatives.

Enterprise Vendor Exposure

• Hands-on experience working with large-scale HR technology vendors in a complex, cross-functional environment.

Contract & Licensing Acumen

• Strong understanding of SaaS pricing models, software licensing structures, and the ability to confidently navigate vendor SKUs and technical quotations.

Operational & Logistical Excellence

• Exceptional organizational skills with a proven ability to manage complex schedules and logistics for senior, cross-functional stakeholder groups.

Work Location

• Ability to work onsite in client's Santa Cruz, CA office.

Communication Skills

• Clear, concise, and professional communication style with the ability to serve as a primary liaison between internal leaders and external vendors.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.